What’s the easiest way for remote teams to stay organized with incoming faxes?

When we used physical fax machines, keeping track of received documents was always messy - papers would get lost, mixed up, or left in the office. Now that our team is fully remote, this issue has only gotten worse because not everyone has equal access. We need a way to keep faxes centralized, searchable, and easy to manage across different locations. How can we solve this problem?

Moving to an online fax system makes record-keeping much simpler. Every document is stored in the cloud with automatic archiving and searchable history, so you can quickly find what you need without digging through piles of paper. Some services even allow tagging and digital signatures, which makes workflows even smoother. According to coupsmart.com , this kind of setup helps distributed teams stay compliant and organized without adding extra stress.